AI Agent for HVAC Companies
Automate estimate follow-up, appointment reminders, payment collection, and review requests — all tailored for the HVAC service & installation industry.
Heating, ventilation, and air conditioning companies managing maintenance agreements, emergency service, and equipment installations. Wrenflow gives you an AI agent trained for your trade — one that knows how to talk to your customers, work with your software, and handle the follow-up work that your team doesn't have time for.
What Your AI Agent Does for HVAC Companies
Automated workflows built specifically for your trade.
Estimate Follow-Up
Automatically follow up on open estimates before leads go cold — without anyone on your team lifting a finger.
Appointment Reminders
Send automated pre-job reminders with arrival windows, prep instructions, and crew details — reducing no-shows and job site problems.
Job Status Updates
Keep customers proactively informed during active jobs — so they stop calling your office for updates.
Invoice Collection
Automated payment reminder sequences that collect outstanding invoices — without awkward collection calls.
Review Requests
Automatically ask every satisfied customer for a Google or Yelp review — at the perfect moment, every time.
Lead Qualification
Triage every inbound lead automatically — collect job details, assess fit, and route qualified prospects to your team.
Past Customer Re-Engagement
Win back dormant customers with targeted outreach campaigns — seasonal offers, maintenance reminders, and referral asks.
Technician Dispatch Updates
Send customers real-time technician ETA updates — so they stop calling dispatch and your crew arrivals go smoothly.
Emergency Triage
Capture and qualify every after-hours emergency inquiry — so you never miss an urgent job when your office is closed.
Seasonal Outreach
Activate your customer base at season kickoff with targeted campaigns — filling your schedule before competitors do.
Warranty & Post-Install Follow-Up
Check in with customers after installation to ensure satisfaction, document warranty details, and generate referrals.
Parts & Materials Order Updates
Notify customers when their parts arrive and jobs can be scheduled — reducing "is my part here yet?" calls.
Works With Your HVAC Software
Your AI agent connects to the tools hvac companies already use.
QuickBooks
The most widely used accounting software for small and mid-sized service businesses.
Jobber
Field service management software popular among landscaping, painting, plumbing, HVAC, and other home service businesses.
ServiceTitan
Enterprise field service management platform for HVAC, plumbing, electrical, and other trades.
Housecall Pro
Field service management platform for plumbing, HVAC, electrical, and other home service trades.
Stripe
Payment processing platform used by service businesses to accept card, ACH, and online payments.
Ready to Automate Your HVAC Business?
Join hvac companies who use Wrenflow to close more jobs and spend less time on follow-up.